June 2001

BRIEFS:

 

As you may know or have seen notices from your various credit card companies of late, the Gramm-Leach-Biley Act and related Federal Trade Commission (FTC) regulations require that financial service providers-including CPAs-disclose a privacy notice to all their non-business individual clients on or before July 1, 2001.

 

Accordingly, following is a privacy notice to all past, present and future clients to comply with this provision. Also, because our clients may also be interested to learn the measures our tax software provider takes to protect your privacy, we have included the ProSystem fx Privacy Statement in this document produced here with their permission, in full and without modification.

 

Stephen N Langway, CPA, the firm’s principal issued the following statement that " A new law requires that CPAs and other personal financial service providers disclose their privacy policies to clients in a written notice. These polices pertain to non-public personal information about current and former clients." Of course, Langway & Company, PC has always protected your rights to privacy with professional standards that are even more stringent than those required by law."

 

In order to assist you with your professional needs and, in some cases, to comply with professional guidelines, we retain records relating to the professional services we provide you. We have rigorous physical, electronic, and procedure safeguards in place to protect these records, and they are accessed internally only on an "as-needed" basis.

 

Non-public personal information is never collected without your authorization, and we do not disclose such information except as required or permitted by law. Permitted disclosures include third parties who assist us in providing services to you, such as CCH Incorporated, the vender providing us our tax compliance software, ProSystem fx Tax.

 

Your privacy is just as important to us as our ability to provide you with quality financial services. Please call if you have any questions about this statement."

 

 

ProSystem fx Privacy Statement

  (Reproduced here with their permission, in full and without modification)

 

At CCH, we are committed to keeping your information private and recognize the importance all customers place on the privacy and confidentiality of their information. While new technologies allow us to more efficiently serve our customers, we are committed to maintaining the rigorous privacy standards that are synonymous with our established and trusted name.

 

When collecting, storing, and retrieving your firm’s data-such as Tax Notebook information, electronically filed returns, returns submitted to us for customer support, and returns submitted to us for service center processing-extensive internal controls are maintained throughout the process to ensure security and confidentiality.

 

Data sent from your firm to CCH’s secure servers is encrypted to ensure safety and privacy during transmission. Data encryption is the process of transforming information into a complex arrangement of illegible data.

 

In addition, CCH’s internet-based systems are protected behind firewalls and all mission critical servers are deployed in a cluster environment to provide an even greater level of security and protection against system failure. All data is maintained and back-up on a regular schedule to provide adequate redundancy and ensure that the integrity of information is never jeopardized.

 

CCH employees are subject to a strict employment policy regarding confidentiality, and internal access to customer data is restricted to highly trained personnel on as ‘as-needed’ basis. Information provided by your firm is used strictly for lawful business purposes and is never shared with third parties without your consent, except as required by law.

 

Because tax laws are complex and often change, you should consult with this office or your tax advisor in addition to reading the information in this document. The information presented is intended to inform and alert the reader of tax and accounting items of interest,  but since it is presented in abbreviated form and not all-inclusive, it should be implemented only  upon in-depth consultation with your appropriable advisors. Also contact referenced venders for additional specific information and application.

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